Services

Automation And Internal Tools

If your team is paying people to copy data between tabs, chase the same numbers every morning, or hand process orders one by one, you are burning money on work a machine should be doing. I build the automations and internal tools that take that repetitive grind off your plate so your people can do work that actually needs a human. I build software that does the boring, error prone work for you, and I build the tools your team uses to run the business. On the automation side I build web automation with Playwright that logs into sites, fills forms, clicks through flows, and scrapes data on a schedule, including OCR for the cases where the data is locked inside images or screenshots. I build data pipelines that pull from one place, clean and reshape the data, and push it somewhere useful, a database, a sheet, a report, or another system. I wire up third party integrations so your tools talk to each other, things like Stripe, your CRM, Slack, email, payment webhooks, and whatever else you live in, with the retries and error handling that keep them from silently breaking. On the internal tools side I build admin dashboards and back office apps that give your team one screen to do their job instead of five spreadsheets and a prayer. Queues to work through orders, panels to review and approve, search over your own data, and the buttons that trigger the right action without anyone touching a database. I also build the scheduled and workflow jobs that run quietly in the background, the nightly syncs, the cleanup tasks, the alerts that ping you before a customer notices something is wrong. The goal is always the same. Less manual work, fewer mistakes, and a clear view of what is happening. I work solo, which means you talk to the person actually building the thing, not an account manager relaying messages to a team you never meet. I scope the work honestly up front, I tell you what is easy and what is hard, and I tell you when something is not worth building. I am AI augmented in my daily work, so I move faster than a traditional shop on the same scope. I have built and run a directory submission engine that drives Playwright and OCR through more than a hundred sites with reusable recipes, so this is not theory for me, it is the kind of work I ship regularly. Because I am one focused person and not a layered agency, there is no coordination overhead eating your budget, and I keep you in the loop with working software you can click through, not status decks. You get something usable early and we tighten it from there. That beats waiting weeks for a big reveal that misses the mark. I ship real products that run in production, not slide decks. You can see a range of what I have built on my work page. I built and run Tool Index, a live search product with its own admin tooling, payment integration, and scheduled jobs. I also built Melodex, which runs a real backend with workflow orchestration behind it. I am a cofounder of Apatero Studio as well, so I know what it takes to keep automated systems and internal tooling running for paying customers, not just demo it once. How do you scope a project like this? We start with a short call where you walk me through the manual process you want gone. I map it into clear deliverables and tell you what is straightforward, what is tricky, and what the trade offs are before any money changes hands. How long does it take? Small automations and single dashboards usually land fast. Larger pipelines and multi tool integrations take longer because correctness matters more than speed when money or data is on the line. I give you a realistic timeline after scoping, and I do not pad it. How does pricing work? I price per project against an agreed scope so you know the number before we start, rather than an open ended hourly meter. If the scope grows we talk about it openly first. What if a site changes or something breaks later? Automation that touches the outside world needs upkeep, because sites and APIs change. I build in error handling and alerts so failures surface loudly instead of silently, and we can agree on a maintenance arrangement if you want me on call for that. If repetitive work is slowing your business down, let us figure out what to automate first. book a call.

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Tell me what you need. Thirty minutes, no pitch. I will tell you straight whether I can do it and roughly what it takes.
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Automation And Internal Tools | Kevin Gabeci